Ellevation LPAC Tools Bring Meetings Online!

At Ellevation, we pride ourselves 
on developing new features that closely align with the real-world tasks educators and administrators need to complete every day. So often, ELL teams are swamped with forms, sticky notes, folders, binders, and spreadsheets. Add to this mess the endless phone calls, faxes, emails, and trips to the central office that are needed just to retrieve information, and it’s enough to make you throw up your hands and say, “How do you possibly have time for actual instruction of your ELLs!?"

When we started serving partner districts in Texas, we encountered a perfect example of a process in the “real world” begging to be made more efficient through technology: the LPAC meeting. In Texas, all decisions about ELLs - from program placement, to accommodation setting, to exit decisions, to post-exit monitoring - are required to be made by a Language Proficiency Assessment Committee (LPAC).  Administrators and Teachers get together and work through dozens of students at a time, making decisions, taking notes, filling out forms, and signing documents. As you can imagine, this leads to a deluge of paperwork and the possibility for items to fall through the cracks.

Sounds like a challenge that technology can help solve! Enter the Ellevation team...

Our new Ellevation LPAC feature was designed to move this process from a paper-based world into an online environment. Because all relevant data on ELs is already stored in Ellevation, LPACs no longer have to search high and low for data to support their decisions; it’s all at their fingertips, online and up to date, at any time. Ellevation’s new LPAC management center adds a layer of online meeting management to the proceedings that make a complex and frustrating process much easier. For example, key functions include:

Detecting Who’s Eligible for an LPACMid_Year_Assessment-1
Ellevation’s advanced student search and filtering capabilities allow LPACs to instantly see which students are eligible for different LPAC meetings at different times of the year. For example, newly enrolled students are detected and made eligible for a Placement LPAC Meeting in Ellevation, and each school campus can see which students they need to hold this LPAC for. During the winter, all ELLs who need state tests and testing accommodations assigned will appear as ready for their Assessment LPAC. And when the end of the year rolls around, students who are eligible for exit decisions automatically will be designated for an End of Year LPAC Meeting.

Easing the Scheduling and Management of Meetings 
Ellevation’s LPAC feature provides a “bird’s eye view” of LPACs at a school campus, or district-wide for those in the central office. Users of Ellevation can quickly schedule LPACs for multiple students at once, perform any scheduled LPACs that they are attendees of, and quickly “finalize” or close any meetings that have been completed, all while generating reports along the way to meet compliance needs.

Student_Record_LPAC_MeetingActionable Tasks in LPAC Meetings
Because an ELL student’s complete record is housed in Ellevation, LPAC committees no longer need to hunt down relevant information on their students. TELPAS and OLPT assessment results, STAAR state test scores, services, and accommodations are all recorded in Ellevation from year to year, providing a wealth of historical information to inform decisions made in meetings. Additionally, all of these areas of a  student’s record can be edited within an LPAC meeting in Ellevation. This means not only are student records kept up to date with the latest committee decisions, but a digital recording of the decision is stored within the meeting on the student’s record in Ellevation. See how it all comes together?

Of course, compliance is a major component of LPACs. Forms must be filled out and signed for each student at each LPAC, and a minutes report must be filled out and signed as well. Because Ellevation records all information about LPAC meetings, forms can be generated with the click of a button. Need Assessment LPAC forms for all students in today’s LPAC? Just click one button and print dozens of forms - one for each student -  including the decisions made about each student, and even signature lines for each attendee. The one-click Minutes Report allows a committee to print out a roster of all students for whom the committee met, along with the determination on each, and automatically includes signature lines for anyone present at the meeting.

By adding the new LPAC tool to Ellevation, we hope that LPAC committees will spend less time hunting down information and filling out paperwork, and more time using meetings to discuss their ELLs’ academic and language proficiency. A student’s ELL team is best positioned to understand and recommend what’s best for that student; the more Ellevation can provide the tools to inform instruction and ease compliance burdens, the more an LPAC can work together to help students achieve proficiency in English.

What if I’m not in Texas? 
Ellevation serves partner districts in over 30 states, which gives us great visibility into the challenges faced by educators of ELs across the country. Because of this, we designed this new feature to work for meetings across the country. For example, educators in Broward, Florida, are using the Ellevation meeting feature to hold required meetings for their students: accessing information, making recommendations, printing and signing compliance reports, and more. We will make the Ellevation “Student Meetings” function available to all Ellevation districts that wish to use it at the end of the school year. Contact us to learn about how you can use this great new tool!

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Related topics: 6 Tips for Valuable LPAC Assessment Meetings

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